Privacy Policy

1. Who We Are

ICS (IMG Client System) is a client management and email automation platform operated by BMM Digital.

2. Data We Collect

We collect account information, client records you input, and email configuration data needed to provide reminder and campaign features.

For Google-connected accounts, this includes your Google account email address and OAuth authorization tokens required to send emails from your account.

3. Google OAuth and Gmail Access

If you connect Google, we request only the scopes required to send email on your behalf and identify your account email. We do not read your Gmail inbox contents.

4. How We Use Data

We use your data to provide authentication, store your client information, send scheduled reminders, and support platform operations.

Google user data is used only to provide and improve user-facing email sending features, such as user-initiated test emails and scheduled follow-up emails.

5. Data Sharing

We do not sell your personal data. We only share data with infrastructure providers necessary to run the service (hosting, database, and email APIs).

We do not transfer Google user data to third parties except as needed to operate the application features you request.

6. Data Retention and Security

We retain data while your account is active or as needed for legal obligations. We use reasonable technical and organizational safeguards to protect stored data.

Security controls include encryption in transit, restricted access to production systems, and credential handling practices designed to protect sensitive data.

7. Your Rights

You may request access, correction, export, or deletion of your data by contacting us. You can also disconnect Google access at any time from your account settings.

When requested and subject to applicable legal requirements, we will delete account data and associated Google-connected data from active systems.

8. Prohibited Data Uses

We do not use Google user data for targeted advertising, data brokerage, credit scoring, lending, resale, personalized ad targeting, or training generalized AI/ML models.

9. Contact

For privacy questions, contact: [email protected]